| Full Schedule | ||
| Date/Time | Session | Room |
| 3/11/2021 12:00 PM -to- 1:30 PM | The Research Administration Community Response to COVID: What is Happening Across the Country Adam Mertz Greg Smith Kaci Foster Jim Kemp Dave Usher Kim Ginn Mark Davis Marianne Woods
The Research Administration Community Response to COVID: What is Happening Across the Country - An Overview from our Yearlong Partners
Moderator:
Rosemary Madnick
Executive Director, Office of Grants & Contracts
University of Alaska-Fairbanks
NCURA President
Panelists:
Adam Mertz, Vice President of Marketing, Cayuse
Greg Smith, Higher Ed Consulting Manager, Huron
Kaci Foster, General Manager, Research Solutions, Kuali
James Kemp, Managing Director, Strategy & Analytics Consulting - Higher Education, Deloitte
David Usher, Senior Functional Analyst, Streamlyne
Kim Ginn, Principal, Baker Tilly
Mark Davis, Vice President & Partner, Higher Education, Attain
Marianne Woods, Program Director, Master of Science in Research Administration, Krieger School of Arts & Sciences Advanced Academic Programs, Johns Hopkins University
|
Keynote/Closing Ceremonies |
| 3/23/2021 12:30 PM -to- 1:45 PM | Keynote: Choosing Hope Dr. Suzanne Rivera |
Keynote/Closing Ceremonies |
| 3/23/2021 2:00 PM -to- 3:15 PM | How to Be an Effective Manager in the 'New Normal,' and Where Do We Go from There? Amanda Reitmayer Jenifer Hoffman Lyndal Arceneaux Covid-19 presented many universities with the challenge of moving sponsored research administration offices to work remotely. While it is ideal to plan and establish remote working policies and expectations, rapid changes prevented this from happening. We will examine ways to support, engage and maintain productivity of your team while still meeting deadlines. After a year of working remotely, many universities have made changes to the way a workplace looks and operates. We will explore the different options and benefits that may arise. |
Career Development |
| 3/23/2021 2:00 PM -to- 3:15 PM | Educating Clinical Researchers on Foreign Influence Concerns Susan Sedwick Martha Ogilvie Winona Ward Intermediate When we think of clinical researchers and foreign influence, our first thought is of global humanitarian impact of research and the importance of medicine without borders. For most clinical researchers it is antithetical to fathom questioning the need for collaborating internationally to address health issues and certainly, never more so than this past year. Educating physicians and clinicians on the concerns that have arisen for the security of our intellectual capital and research takes a tailored approach. This session will delve into the approach taken by two university academic centers and will provide an interactive forum for answering questions from the clinical research administration community. Participants will understand the importance of educating clinical researchers on the fundamentals of foreign influence compliance: what it is and what it isn't. Participants will identify strategies for facilitating compliance while preserving openness and collaboration. Participants will want an understanding of foreign influence concerns. |
Clinical/Medical |
| 3/23/2021 2:00 PM -to- 3:15 PM | Compliance in Research Administration During the COVID-19 Pandemic Matthew Staman Stephanie Gray Michelle Lewis Advanced Senior research administrators will be discussing some of the impacts of COVID-19 on research compliance.
- Evaluating changes to risks in research stemming from the pandemic.
- Prioritizing new risks, and old ones to manage the overall risk portfolio.
- Impact of the pandemic on community relations and related risks.
An understanding of compliance in research administration. |
Compliance |
| 3/23/2021 2:00 PM -to- 3:15 PM | NIH R01 101 Sheleza Mohamed Stephanie Diaz Basic Our objective is to provide an overview of NIH R01. Participants will discuss: 1) Life Cycle; 2) Program Announcement; 3) Understanding the Grant Number; 4) Biosketch; 5) Roles; 6) Budgeting Basics None |
Departmental |
| 3/23/2021 2:00 PM -to- 3:15 PM | NIH Update Kristin Ta Kasima Garst Michelle Bulls Update Don't miss this opportunity to hear about what is new and what is being developed within the National Institute of Health's (NIH) programs, policies, and budgets. In this comprehensive review, participants will learn about the newest policy updates and how their respective institutions may be impacted. Upon completion of the presentation, participants will have the opportunity to ask questions about new and existing policies and procedures. Topics include recent and upcoming changes to NIH policy, compliance requirements, and so much more! Participants will learn about NIH's budget priorities. Participants will learn about new policies and compliance initiatives. Participants will gain insight into current issues at NIH. Participants will want basic knowledge of NIH. |
Federal |
| 3/23/2021 2:00 PM -to- 3:15 PM | Professional Development for the One-Person Office Elizabeth Haney Joseph Tomaras Overview How does an individual identify and maintain what they need to know in order to support and promote the research enterprise in their role as a one-person shop at a PUI? What if they do not have deep research administration experience at an R01, a mature undergraduate institution, or in an emerging research environment? What if they do not have in-house colleagues? What if they do not have experience in compliance or finance, or even interest in these topics? The goal of this session is that participants identify strategies for their own individual professional development. We will discuss strategies for developing oneself as a professional, promoting and supporting grant-seeking, and maintaining compliance. How to take an inventory to identify what you know and don't know, and what you need to know. How to use this inventory to get the knowledge you need, or identify partners. None |
PUI |
| 3/23/2021 2:00 PM -to- 3:15 PM | Developing a Robust Partnership Between the PI, the Research Team, and the Sponsor Research Administration Jia Niu Anjali Panse Geraldine Pierre This session will host a discussion that addresses several key dynamics needed to maintain an effective relationship between the PI, research team, and the central and departmental offices. Common barriers to building and maintaining confidence, such as communication breakdowns and misunderstood perspectives, will be examined from both the research and administrative vantage points. The presenters will comprise of PI, Dr. Jia Niu, Assistant Professor at Boston College, and Departmental and Central administrators from multiple institutions who will challenge conventional thinking to help bridge the gap between our separate yet intertwined worlds. |
Sponsored Research Administration |
| 3/23/2021 3:45 PM -to- 5:00 PM | Open Door Leadership: Creating Opportunities for Those You Lead Anthony Ventimiglia Rosemary Madnick Robyn Remotigue Advanced Great leadership is not hierarchical but dependent on people-led initiatives to provide desired outcomes. Leaders provide these opportunities through open-door leadership to enable and empower teams. Leaders can provide a collaborative, transparent and energized environment that can help people and organizations grow. This session will provide a road map for developing positive and transformational impacts on the people you lead using the book Leaders Open Doors by Bill Treasurer as the foundation. Participants will discuss: The meaning of open-door leadership; Focusing on opportunities versus problems; The benefits of purposeful discomfort; Opening doors for others; Personal transformation Participants will want to be in a leadership or management position.
Participants will discuss:
The meaning of open-door leadership
Focusing on opportunities versus problems
The benefits of purposeful discomfort
Opening doors for others
Personal transformation
Participants will want to be in a leadership or management position.
|
Career Development |
| 3/23/2021 3:45 PM -to- 5:00 PM | HIPAA, HIPAA, HOORAY! Research Administration, Privacy, and Pitfalls Christina Stanger Peter Griffith Chad League Data research is booming! Tom, Dick, and Harry want your HIPAA data, but do you have a legal or regulatory ground for sharing the data? Are you ready for the challenges in getting those data agreements in place? Join us as we review the basics, discuss common contracting pitfalls, and review case studies of the everyday requests and the not-so-everyday requests that make our jobs so interesting! |
Clinical/Medical |
| 3/23/2021 3:45 PM -to- 5:00 PM | Understanding the Why's Behind What We Do In Research Administration Dorothy Johnson Sylvia Bradshaw Irina Diaz Intermediate Have you ever wondered why we do things a certain way? For example, why are some NIH budgets escalated and others are not? What about effort commitments and certifications? Do you have questions about subawards? To ensure research projects are conducted successfully, it is important for research administrators to understand the regulations and policies that govern sponsored research. Sponsors vary in their requirements, the university has its own policies that must be adhered to, and often there are nuances that are difficult to understand and take time to learn. This session will help participants understand the fundamentals, make distinctions between sponsors, and provide best practices for getting things done efficiently and effectively. As research administrators operating in a fast paced, complex environment, we are all in this together. Join us for a lively discussion and bring your questions! Understand the hierarchy of regulations, policy and guidance that governs sponsored projects. Have a better understanding of how different policies and procedures affect various elements of proposal budgets and the expenditure of grant funds. Learn best practices for accomplishing tasks involving multiple offices and external sponsors or collaborators in a decentralized environment. Understand the delineation between best practices for pre- and post-award processes. Participants should have 1-2 years of experience in research administration. |
Departmental |
| 3/23/2021 3:45 PM -to- 5:00 PM | Promoting and Protecting the U.S. Science and Engineering Enterprise Rebecca Keiser Bridget Turaga Update This session will explain the issues regarding science and security in basic research and describe some actions the National Science Foundation and the U.S. government interagency community are taking in this regard. The session will also explain ways the research community can act to mitigate risk. -Emphasize the importance of transparency and disclosure in US funded scientific research. -Discuss the challenge to national security posed by some foreign government talent recruitment programs. -Explain actions being taken by NSF to uphold research. Participants will benefit from an understanding of the essential role that research security plays in the scientific community. |
Federal |
| 3/23/2021 3:45 PM -to- 5:00 PM | International Speed Dating: Building and Sustaining an International Network Melinda Fischer Simon Kerridge Overview The presenters will give an overview of ways for Research Administrators to develop networks with those from outside their country. How do you link with people you don't know? There will then be a speed dating session for delegates to start making connections, followed by some reflections on how to build and sustain those networks and a final wrap-up with Q&A. Participants will learn good practice in making connections. Participants will make connections with those in the zoom. Participants will will develop a network of colleagues from another part of the world. Participants will have fun! None |
Global |
| 3/23/2021 3:45 PM -to- 5:00 PM | Sustaining and Advancing the Research Enterprise Rachel Dresbeck Anne Maglia Gretchen Kiser Advanced The institutional research enterprise is driven by faculty-but research development and administration professionals help to catalyze the work of faculty by synergistically combining their skills. Together, these teams contribute to the research culture, innovation, success, and the overall health of an institution's research enterprise. This session will explore the ways in which research development and administration professionals - with expertise in competitive intelligence and analytics, strategic planning, proposal development and writing, project management, and research administration - work in partnership with faculty to support their universities. The session will provide real-world examples from different institutions that attendees will be able to use and build upon. The panelists will also touch upon their thoughts on the roles of research development and administration in the context of the COVID-19 pandemic. In this session, attendees will learn strategies for how research development and research administration can work together to promote their institutional research enterprise goals and contribute to the broader research and scholarship enterprise. We hope to provide inspiration for new avenues of research optimization for session participants. |
Research Development |
| 3/23/2021 3:45 PM -to- 5:00 PM | What's Committed? A Cost-Share Overview Kathryn King Matthew Kingore Bridget Battles Basic Can't I volunteer my time? Can't I waive these indirect costs? As research administrators we hear these questions on a regular basis. As research continues to become more competitive with less funding available, many investigators look to cost share as a way to bridge the gap between the funds available and needed. This session aims to educate participants on what cost-share is, and its impact to research institutions. First, we will review the differences between direct and indirect cost share, along with what is defined as mandatory or voluntary cost share. Next, we will discuss how cost share directly impact institutions, and how to best communicate these concerns with faculty. Participants will be able to recognize the different types of cost shares that are presented on funding announcements. Participants will gain an understanding of why PIs request cost-share for their proposals. Participants will learn how to efficiently communicate with researchers on how to manage cost share at both Pre- and Post-Award stages. None |
Sponsored Research Administration |
| 3/24/2021 11:15 AM -to- 12:00 PM | Wednesday - Live Roundtable Discussions Live Roundtable Discussions for Wednesday, March 24th Click the topic below to join the live discussion in Zoom!
An Open Discussion on Cost Sharing
Leading in Times of Change - Leadership Practices That Have Worked for You and Your Team The Events of 2020 and Beyond: How You and Your Office are Encouraging and Welcoming Courageous and Challenging Conversations Working Successfully from Home - What is Working for You NIH Grant Preparation and Submission- Open Discussion of Questions and Solutions NSF Grant Preparation and Submission- Open Discussion of Questions and Solutions |
Live Roundtable Discussions |
| 3/24/2021 12:30 PM -to- 1:45 PM | Career Paths in Research Administration Dennis Paffrath-Nelson Tricia Callahan Lori Ann Schultz The field of research administration is broad, varied, and ripe with opportunities for professional growth. As such, career offerings run the gamut from entry-level to Vice President for Research and can be found in Institutions of Higher Education or for/non-profit organizations. Have you ever wondered what career you might have in research administration or beyond? Led by three senior administrators, this session will spotlight available career paths, how to get on those paths, and what will help you succeed in moving along your chosen path. Come explore the next steps in your Career Paths for Research Administration. |
Career Development |
| 3/24/2021 12:30 PM -to- 1:45 PM | Pre-Award and Compliance - A Proactive Partnership Ann Pollack Jeff Seo Kristin West Join three research compliance professionals from different backgrounds and institutions as they engage in a conversation about the important role pre-award plays in mitigating research compliance risks. From export controls and conflicts of commitment to unusual terms and conditions, effective communication between pre-award and compliance is an invaluable tool to ensure that risks can be identified and managed. Building and maintaining a reciprocal and collaborative relationship is essential in navigating the constantly changing regulatory landscape. |
Compliance |
| 3/24/2021 12:30 PM -to- 1:45 PM | Managing Change in the Department: Riding the Wave Glenda Bullock Csilla Csaplar Advanced In departmental research administration, the mantra that "the only thing constant is change" embodies both the ongoing challenges and the natural ebb and flow of departmental activity. A leader in this space is often tasked with setting expectations navigating the shifting waters of regulations and managing work and organizational culture -- all of which can be exhilarating and exhausting! Being an effective change agent is an art. This session will discuss how to approach upcoming change prioritizing organizational changes and wins communicating expectations and evaluating progress and navigating potential roadblocks. - Participants will be encouraged to share questions and challenges that they are facing as they explore and lead productive and successful change in your organizations. - Participants will share challenges and ideas about change management in a research administration organization. - Participants will gain tools to manage and effectively communicate transitions and change. This session is geared towards participants who have a leadership role and have some involvement in organizational management and development. |
Departmental |
| 3/24/2021 12:30 PM -to- 1:45 PM | NSF Update Jean Feldman
Update
NSF staff will provide a comprehensive review of what is new and developing at NSF including updates to the Proposal & Award Policies & Procedures Guide (PAPPG) and new developments with the proposal submission modernization efforts with Research.gov.
Participants will learn about NSF agency priorities, proposed changes to NSF proposal and award policies and procedures and involvement in electronic initiatives, including advances with proposal submission modernization and Research.gov.
Participants will want to be involved with, or impacted by, NSF policies.
|
Federal |
| 3/24/2021 12:30 PM -to- 1:45 PM | Small Steps and Giant Leaps: Facilitating Transformation, Growth, and Diversity at PUIs Brittany Norman Dorota Huizinga Gillian Fischer Overview So your PUI has an office of sponsored programs í± now it's time to grow. Has your office reached the point where increased capacity, streamlined or enhanced services, or reorganization are necessary to better serve the research enterprise at your institution? Does outreach and support need to be reimagined to better support a diverse group of researchers and trainees? In this session, hear how three PIs on NIH Sponsored Programs Administration Development (SPAD) grants are leveraging their awards to create opportunities for growth and improvement and how you can apply some of these strategies to facilitate change at your own institutions. Participants will learn strategies for increasing sponsored research capacity, expanding services, and engaging diverse researchers and trainees. Participants will learn how emerging and expanding offices track and evaluate their progress. None |
PUI |
| 3/24/2021 12:30 PM -to- 1:45 PM | Unfunded but Essential: Why Do I Need an Unfunded Agreement? Jeffrey Warner Katarina Tang Karim Huessein Intermediate When collaborating with outside organizations, it may be advantageous, necessary for compliance purposes, or required by a sponsor to establish an unfunded agreement between the collaborators. An unfunded agreement could be a nondisclosure agreement, teaming agreement, unfunded collaboration agreement, intellectual management agreement, data use agreement, etc. In this session, we will be discussing specific circumstances and compliance issues you should be considering when determining as to whether or not you need an unfunded agreement. The Presenters will be discussing examples of situations where an unfunded agreement was required. The Presenters will also outline how your organization can develop processes and templates to allow for swift negotiation and execution of such agreements. Participants will get an introduction to unfunded agreements, including a breakdown of the most common types of these agreements. Participants will develop a better understanding of when an unfunded agreement may be needed for a project. This session is geared towards individuals with research administration experience managing projects with multiple organizations involved. |
Sponsored Research Administration |
| 3/24/2021 2:00 PM -to- 3:15 PM | Everything You Need to Know About ClinicalTrials.gov Anthony Keyes Carrie Dykes Advanced This session will focus on the relevant statutes and regualtions surrounding clinical trial registration and results reporting that lead to the creation of a Taskforce. Understand relevant statutes and regulations surrounding clinical trial registration and results reporting. Understand the role of the Taskforce in assisting institutions with compliance. Understand current ClinicalTrials.gov Modernization efforts. Knowledge of ClinicalTrials.gov., already working with ClinicalTrials.gov or planning to develop a ClinicalTrials.gov compliance program. |
Clinical/Medical |
| 3/24/2021 2:00 PM -to- 3:15 PM | Ripped from the Headlines: Hot Topics in Research Administration and Compliance Tyler Cain Mary Louise Healy Melinda McGill-Carlison Basic In this session we will discuss certain areas of research administration where risks can occur and how to mitigate this risk. All examples will be Hot Topics in Research Administration. Each area of risk will be presented as an example from recent news. Areas of risk that will be discussed are fund expenditure and monitoring for allowability, allocability, reasonableness, and consistency; foreign influence and disclosure; approval and use of human subjects in research; research misconduct; and the false claims act, and disclosure of funding from third party entities and the importance of full disclosure in "other support" and "current and pending" documents. This will be led by presenters who will present the news stories and facilitate the discussion of avoiding high-risk situations through rigorous policy, and compliance with that policy. Participants will discuss areas of risk in research administration that can occur. Participants will be able to explain how areas of risk can be mitigated and managed. Participants will be able to analyze situations of risk in research administration and how institutional protocols, policies, and procedures are designed. None |
Compliance |
| 3/24/2021 2:00 PM -to- 3:15 PM | Direct Cost Allowability: Assessing Allowability of Costs from Budget to Closeouts Daniela Prelipceanu Roseann Luongo This session will cover the cost principles that determine cost allowability on sponsored projects. We will review direct cost application from budget development time through audits. Will cover the basics of budget development in the context of interpreting sponsor requirements and conformance with understanding of university, State and Federal policies and regulations, while ensuring compliance with sponsor's guidelines/policies. Review budget figures and budget justification. We will discuss about cost allowability, throughout the life of the award, mis-categorizing costs and how to distinguish differences between stipends, salaries and wages for student compensation, sub-awards, consultants / professional services, participant support costs vs. human subjects payments, Post-Doctoral Fellow vs. Post-Doctoral Associate, service agreements. International travel under Fly America Act and Open Skies Agreements. How to analyze your costs at the closeout time in the context of Uniform Guidance Subpart E. Unallowable costs and consequences of audits. |
Departmental |
| 3/24/2021 2:00 PM -to- 3:15 PM | Hosting Foreign Visitors on Campus: Hosting Strategies and Compliance Considerations Robyn Remotigue Kris Monahan Overview Hosting foreign visitors enhances an institution's global engagement by adding a diversity of perspectives to institutional programming and research. This overview session will discuss the benefits of well-planned visits, strategies for preparing for the visits, and compliance considerations to be aware of to ensure the visit is successful for the visitor and for the institution. The session will focus particularly on the research administrator's role and contribution to the process. The presenters will provide departmental and small institution perspectives. Participants will be able to identify best practices in hosting foreign visitors. Participants will be able to identify compliance considerations in hosting foreign visitors. Participants will be able to identify practical tips and questions research administrators should raise when preparing to host foreign visitors. Participants will share strategies and processes for encouraging communication across institutional units related to the visit. None |
Global |
| 3/24/2021 2:00 PM -to- 3:15 PM | Maximizing Funding Opportunities with Efficient Communication Strategies Eddie Neuwirth Ryan Champagne Intermediate Research development offices are continuously being tasked to do more with less resources. This session will demonstrate how forming simple communication strategies and leveraging tools of a funding discovery service can enable a small office or one-person department to scale their efforts to proactively promote and efficiently share information about funding opportunities across a large (or small) institution. Real-world examples from multiple institutions will be provided with ideas for how to deliver targeted communications to specific groups that maximize exposure to the most relevant funding opportunities for their research interests and, in turn, increase proposal activity. Discover how to broaden the scope and scale of your funding communications capabilities, while actually lessening your workload.
- Learn about new tools and strategies for efficiently communicating about funding opportunities
- How to broaden the scope and scale of your funding communication capabilities while lessening your workload
- Be inspired by real-world examples and ideas
Participants should have an understanding of the proposal submission process including knowledge of limited submission workflows. This session is recommended for administrators with more than one year experience. The session is geared toward research administrators whose role requires them to promote or communicate about funding opportunities to other individuals across their research organizations. |
Research Development |
| 3/24/2021 3:45 PM -to- 5:00 PM | Standing Out in a Crowd: Virtually Tolise Dailey Abby Guillory Overview Whenever we present in a virtual setting it is important to know it's not what we say that matters, it is how we engage the audience. Anyone can deliver informational content in detail, but relying just on the spoken word is not enough to entertain the audience. Yes, we must learn how to virtually entertain our audience! Folks do not show up to the movies just to hear the actors speak. They show up for the interactive story that includes both verbal and nonverbal communication. Learn to spotlight your communication cues to get the audience to become active participants. 1. Determine the most appropriate learning tools to employ when engaging the virtual learner. 2. Identify key elements of storytelling; exposition, climax and resolution. None |
Career Development |
| 3/24/2021 3:45 PM -to- 5:00 PM | When the Fox Guards the Henhouse: Identifying and Managing Institutional Conflicts of Interest in Research Amanda Ferguson Allison Markantonis Nicole Jacobs Intermediate Conflicts of interest in research have been part of the research administrator vocabulary for years, and we traditionally think of COI as being applicable to individuals. But increasingly, institutions are seeking to manage institutional conflicts of interest, or ICOI, that arise when the institution itself has a relationship or arrangement that creates conflict in research. Effectively managing ICOI can help your institution mitigate reputational, financial, and even legal risk, but requires savvy administrators and a commitment to an ethical research culture to ensure conflicts are identified and appropriately managed. Participants will be able to identify types of ICOI. Participants will be able to articulate strategies to manage ICOI. Participants will understand the impact of ICOI on department and central research administrators. Participants will want experience in a central COI, IRB, Sponsored Projects, or Technology Transfer Office; or experience in a research-intensive department. |
Compliance |
| 3/24/2021 3:45 PM -to- 5:00 PM | NASA Explores: NASA Programs & Awards Policy Update Christiane Diallo Max Bernstein Libby Romaguera Update This session will provide participants with an update on recent organizational changes, updates to NASA Grant Policies and solicitation review process. Recent organizational changes impacting the NASA grant community. Policies recently adopted across NASA and upcoming changes to existing policies. NASA's Science Mission Directorate's implementation of the dual-anonymous peer review process. NASA's plan for assessing (intellectual) risk and the impact of Research Opportunities in Space Earth Science (ROSES) proposals. Helpful links and resources for NASA financial assistance awards and NASA Science Mission Directorate programs and initiatives. None |
Federal |
| 3/24/2021 3:45 PM -to- 5:00 PM | U.S. Funding Landscape for International Collaboration Michelle Schoenecker Gina Della Porta There is increasing interest among international researchers to obtain grant funding from U.S. agencies and foundations. But finding U.S. grants that support research conducted outside the U.S. can be challenging. In this Discussion Group we'll discuss strategies for identifying such grant opportunities and helping U.S. and non-U.S. researchers find ways to collaborate across the globe. |
Global |
| 3/24/2021 3:45 PM -to- 5:00 PM | Surviving an NSF Desk Review at a PUI: A Pre-Award Perspective Bonnie Troupe Sally Southwick Marie Kelly Overview So, an out-of-the-blue email reaches your in-box alerting you that your institution's National Science Foundation award has been selected for an NSF Desk Review. What are the next steps? What do you need to address the request? Who can help? Fulfilling the request has fiscal components, but this session will be presented from a pre-award perspective and will highlight the unique challenges of addressing a Desk Review at a predominantly undergraduate institution (PUI). Perspectives from two PUI campuses who successfully completed the process will be shared and will feature how preparation on the pre-award side helped to conquer this post-award surprise. Gain insight into the various action steps and overall process of an NSF Desk Review. Further understand how to address the required documentation. Increase knowledge of areas of compliance preparation as part of pre-award practices. None |
PUI |
| 3/24/2021 3:45 PM -to- 5:00 PM | From Pencil to Red Pen: Increasing Your Confidence as an Editor of Faculty Work Rebecca Rinehart Shannon Hollis Basic Pre-award staff can significantly improve the quality of proposals they submit through careful editing. At its best, the editing process builds trust between research administrators and faculty and results in more funded proposals, but not all pre-award staff feel comfortable in the editor role and not all faculty are aware that we can provide this service. This session will explore ways to navigate the interpersonal dynamics that arise when research administrators edit faculty writing. It will provide participants with resources to improve their editing skills and discuss the merits of various editing tools and methods. Participants will gain confidence in their ability to assist faculty in polishing their proposals. Participants will understand the value they can add to proposals through careful editing. Participants will become familiar with resources to improve their technical editing skills. Participants will be able to navigate the interpersonal dynamics of editing faculty writing. None |
Research Development |
| 3/24/2021 3:45 PM -to- 5:00 PM | Research Administration Outsourcing: An Insider View Marisa Zuskar Laura Lindley Advanced What does it mean to have outsourced" Research Administration services? How do PIs actually receive the support they need and what is the institutional role and responsibility in an outsources services model? Our discussion will include institutional representatives that have outsourced some level of their research administration activity (contract review and negotiation proposal review subaward execution) and share perspectives on the model highlighting benefits important leadership considerations and why they transitioned to this new and emerging model. Participants will understand what research administration outsourcing means for a research institutions. Participants will discuss qualities of a process or organization that can enable successful outsourcing. Participants will review important institutional considerations that impact the implementation of outsourced research administration. This session is directed towards senior leadership responsible for the design and delivery of research administration functions. |
Sponsored Research Administration |
| 3/25/2021 11:15 AM -to- 12:00 PM | Thursday - Live Roundtable Discussions Live Roundtable Discussions for Thursday, March 25th! Click the topic you would like to join the live discussion in Zoom!
An Open Discussion on Cost Sharing
Leading in Times of Change - Leadership Practices That Have Worked for You and Your Team The Events of 2020 and Beyond: How You and Your Office are Encouraging and Welcoming Courageous and Challenging Conversations Working Successfully from Home - What is Working for You NIH Grant Preparation and Submission- Open Discussion of Questions and Solutions NSF Grant Preparation and Submission- Open Discussion of Questions and Solutions |
Live Roundtable Discussions |
| 3/25/2021 12:30 PM -to- 1:45 PM | Day 3 Welcome & Clinical Research Administration, Finance and Contracting Basics Jennifer Cory Doeschot Lindsey Demeritt Basic This session will provide an overview of clinical research: the stages of research, the roles of the various people involved and best practices for effectively working together. We will review budget factors, compliance issues, and contracting components. Key regulations that guide researchers/institutions will also be discussed. Learners will be able to identify key differences in clinical research terminology and processes. Learners will be able to outline budget complexities. Learners will be able to identify basic contracting language requirements. Some basic familiarity/experience in research administration is recommended. |
Clinical/Medical |
| 3/25/2021 12:30 PM -to- 1:45 PM | Day 3 Welcome & Whistle While You Work: Pre-Award Lessons Learned from the Seven Dwarfs Abby Guillory Laneika Musalini Basic What can the Seven Dwarfs from Snow White teach us about our profession? If you said, "nothing", you would be wrong! It's off to work we go with Doc, Dopey, Bashful, Grumpy, Sneezy, Sleepy, and Happy as they teach pre-award administrators about their profession, careers, colleagues, and personalities. Maybe you will recognize yourself or others in these fairytale characters...just don't show up grumpy or bashful. Participants will: Explore different personality types and knowledge levels of faculty and research administrators. Learn strategies to work with each type of individual in pre-award administration. Be able to implement methods to work more efficiently. None |
Departmental |
| 3/25/2021 12:30 PM -to- 1:45 PM | Day 3 Welcome & NSF Research.gov Modernization Update Sonya Arora Update Don't miss this opportunity to hear about the latest enhancements to the Research.gov Proposal Submission System, including a demo site to explore the system before working on proposals. During the session, we will show how to quickly and easily create a proposal, upload proposal documents, manage senior personnel, and much more using NSF's user-friendly and intuitive proposal system. We will also provide an update on NSF's initiative to migrate proposal submission from FastLane to Research.gov. During the session you will learn: a) how to quickly and easily create a proposal, b) upload proposal documents and c) manage senior personnel. |
Federal |
| 3/25/2021 12:30 PM -to- 1:45 PM | Day 3 Welcome & Collaboration with Universities Overseas: Opportunities for All Stefania Grotti Stefania Suevo Nada Messaikeh Overview In the last years, universities have started a process of identifying new opportunities abroad which is now becoming increasingly important. In particular, universities strategic visions often contain elements, related to internationalization, not only considered in the strict sense but related to the enlargement of collaborations and agreements. These collaborations over the years have taken different forms due to the need to be adapted to the cultural, sectorial and specific contexts of the various countries. This session aims to explore the diversity of approaches to international collaborations by showing the experiences of a European country, Italy, and an Asian country, the Arabian Emirates. In particular, we propose to go into the details of the types of agreements, the advantages they offer and opportunities not only for researchers themselves but also for research managers. It will be underlined how networking activities will benefit from these collaborations and vice versa. It will conclude with an analysis of possible future outlooks to try to anticipate possible future scenarios. -International collaboration practices. |
Global |
| 3/25/2021 12:30 PM -to- 1:45 PM | Day 3 Welcome & Hot Topics for PUIs Angie Rochat Katie Plum Overview We will discuss current hot topics at PUIs, such as compliance management, HEA Section 117, and have an open discussion to hear from others at PUIs. To share and learn from colleagues at PUIs. None |
PUI |
| 3/25/2021 12:30 PM -to- 1:45 PM | Day 3 Welcome & Research Development: Four Pillars of Sustainability Tricia Callahan Martin Williams Emily Devereux Intermediate This cross-cutting session is aimed at identifying research development activities in support of strategic research advancement. Suitable for anyone involved in strategic planning for research and research development, regardless of institution type (predominately undergraduate, emerging research institution, or comprehensive research institution). Participants will be led through brainstorming activities centered on the pillars of research development.
-Define research development activities in support of institutional goals
-Identify research development activities for institutional implementation
-Discuss ways to sustain research development activities across the institution
Participants should be involved in strategic planning for research and research development at their institutions. |
Research Development |
| 3/25/2021 2:00 PM -to- 3:15 PM | Workforce Diversity: Bringing Out the Best in Your Team in a Multicultural Work Environment Shuna McMichael Tania Johnson Kristie Johnson Overview Research shows, improving workforce diversity can enhance the work environment. While improving diversity is very important, it is equally important for members of your multicultural team to feel valued and sometimes validated. As a leader, financial restraints or limitations may make us feel we are limited when it comes to career or professional development options for our team. During this session, we will discuss different approaches and strategies, that are inexpensive, to empower our team and continue to bring out their best. Participants will have an understanding the current dynamics of your work environment. Participants will be able to fine tune your personal awareness of your team and work environment. Participants will be able to identify resources to encourage and foster career and professional development for your team. This session is appropriate for senior staff and executives responsible for team management. |
Career Development |
| 3/25/2021 2:00 PM -to- 3:15 PM | Pre-Award Cycle Times in Clinical Trials: Developing a Common Dashboard Tina Cunningham Lisa Ballance Intermediate Explore the difference between understanding what the key performance indicators are at an institution, defining the start and stop dates, understanding the overlap of processes, and working collaboratively to determine the operational definitions. The end result is a metrics approach that is shared across the institution. The most critical part of this process is listening to the process-owners and understanding the different perspectives of each process cycle as we map time to activation of clinical trials. Participants will learn how Virginia Commonwealth University developed a clinical trials activation dashboard as well as lessons learned along the way. |
Clinical/Medical |
| 3/25/2021 2:00 PM -to- 3:15 PM | Internal Controls for Better Financial Compliance Robin Leibert Donna Frazee Advanced In this session we will discuss how having a robust system of internal controls will lead to easier grant management and better financial compliance. Define reasonable assurance. Identify 6 key focus areas of internal controls. How to identify and correct inadequacies. None |
Compliance |
| 3/25/2021 2:00 PM -to- 3:15 PM | DOE (Energy) Update: What's Going on at Energy Jacqueline Kniskern Update General Update on activities at DOE including new policies. |
Federal |
| 3/25/2021 2:00 PM -to- 3:15 PM | Research Development at PUIs as a Video Game Dean Gerstein Elizabeth Haney Sunny Thompson Research Development--Deep Impact is a virtual fantasy game for pre-award staff at PUIs that includes a wide range of strategies, weapons, and tactics. The goal is to maximize Scoring, in terms of success rates, proposal numbers, and award dollars obtained. This game can be addicting - pre-award staff need to meter their play and not neglect their homework. The game is comprised of: 1. Many Rooms (aka NOFOs.) These may be entered serially and in most cases more than once in order to obtain Prizes (grants) that contribute to Scoring. Prizes vary in number, size, and competitiveness. Information about Prizes may be open or hidden, and learned by experience - it is critical to be skilled at picking on Rooms your own size and at reading the Room. To reach a Prize, Players must first perform a unique Room-specific Dance (proposal) in which they deploy their Tokens. 2. Farms (aka institutions). Players reside at Farms where they collect Tokens (faculty) of various strength and attributes. Tokens may be carried into Rooms and used in the Dances for Prizes. In most Rooms, you cannot Play without them. 3. Coins (human capital.) A Player may enhance the value of their Tokens by feeding them with Coins, such as pre-award intelligence, training in grant-writing, seed funding, motivational messages, and in some cases sabbatical subventions or course releases. To Score, Players should grow Coins, encourage Tokens to accept them, and help Tokens Dance with grace, power, and compliance. In some Rooms, Players are expected to bring a different type of Coin--Green Vegetables (aka cost-sharing.) 4. Other Players. A Player must compete with other Players in Dancing for Prizes--but in some Rooms they may or must collaborate with other Players to form a Troop. Prizes are usually but not always awarded to the Players or Troops who bring the Tokens with the most Coins into the right Room at the right time. 5. Jackpots (center grants, translational institutes.) Rooms with these highly-charged Prizes can only be entered by very large Troops who not only command many Tokens but who also have rehearsed and can execute highly stylized and intricate Step Dances or Electric Slides. PUIs seldom command even medium-sized Troops, so they do not dream of Jackpots. |
PUI |
| 3/25/2021 2:00 PM -to- 3:15 PM | Best Practices and Strategies for a Successful Proposal Submission Amanda Reitmayer Shelly Berry-Hebb Sarah Clift Intermediate This presentation will give insight on how to jump start your research administration career in proposal development. The session will start with an overview of the role of a research administrator and communication strategies with principal investigators and other campus offices to develop a successful proposal submission. We will discuss tips on locating funding opportunities, communicating with investigators and departments, developing a budget, identifying compliance issues, and utilizing best practices (a.k.a. “the do’s and don’ts.”) for proposal submissions. We will also discuss how Pre-Award actions create a path for successful project management. Participants will gain knowledge of effective communication techniques. Participants will understand the process of finding and submitting proposals for sponsor review. Participants will be able to identify potential compliance issues at the Pre-Award stage. Participants will understand what goes into developing a budget. Participants should have an understanding of the proposal submission and budgeting process along with knowledge of institutional and federal policies. This session is recommended for administrators with more than one year experience. |
Sponsored Research Administration |
| 3/25/2021 3:45 PM -to- 5:00 PM | Managing Up Natasha Williams Michael Mitchell Overview "People leave managers not jobs". It is no surprise that the #1 reason people leave a job is a bad manager or immediate supervisor or that there are some people who should never be in charge of others. However sometimes a relationship between managers and their subordinates turns sour because of differences in work styles and an inability to communicate issues that can be effectively managed with the right knowledge and tools. This session is designed to help those who want to learn tactics for improving their relationships with the people they support. Participants will learn (1) how to effectively meet with a boss to discuss projects, progress, problems, etc.; (2) how to convey an image that enhances a boss's reputation; (3) take action to deal with a difficult boss None |
Career Development |
| 3/25/2021 3:45 PM -to- 5:00 PM | Compliance Matters! Jeffrey Ritchie Erika Cottingham Intermediate Designed for PUIs that don't have an Office of Compliance or specialized software, this session will highlight four of the most common compliance areas (FCOI, RCR, IRB, and EC) and discuss how these can be handled effectively at a smaller institution. Participants will have a better understanding of the basic regulations behind the four requirements. Participants will understand how to respond to these requirements in practice. None |
Compliance |
| 3/25/2021 3:45 PM -to- 5:00 PM | Mentoring & Supporting Junior Faculty Jennifer Lawrence BreeAnn Brandhagen Intermediate In this session, we will discuss best practices in mentoring and preparing junior faculty as they launch their research programs. We will explore the needs of junior faculty and touch on the importance of the Research Administrator in training and mentoring. We will spend time discussing areas of concern and methodologies for creating and operationalizing programs. 1) Understand the needs and concerns of new researchers. 2) Learn how the research administrator can be a valued partner for junior faculty. 3) Share tools to facilitate a good relationship with your junior faculty. None |
Departmental |
| 3/25/2021 3:45 PM -to- 5:00 PM | Global Warming: Combatting the Chilling Effect of Foreign Influence Compliance Susan Sedwick Courtney Swaney Kim Melville-Smith Advanced One needs only to peruse the annual list of Nobel Prize winners in the scientific fields to understand the importance of international collaboration in science. Unfortunately, fear over concerns about foreign influence have had a chilling effect on international collaborations. I will assemble a panel of senior level research administrators who have moved beyond compliance and back to our equally important role of facilitating research as we support and help make research happen. Participants will strategize how to craft goals and strategies for balancing the dual role of facilitating research and ensuring compliance. Participants will be able to engage our researchers in a dialogue toward implementing goals that are tailored to our institutional goals for research growth and preeminence. Participants will want an understanding of foreign influence concerns. |
Global |
| 3/25/2021 3:45 PM -to- 5:00 PM | Creating and Disseminating Funding Opportunity Newsletters for Faculty Paige Belisle Vanessa Lopez Olivia Hancock A funding opportunity newsletter is an effective way to communicate upcoming deadlines and support services to the research community. It can be challenging to put together a useful resource for researchers with diverse and overlapping interests. How do you select, format, and organize relevant content? As staff time is both limited and valuable, what best practices can be used? Given that inboxes are overflowing, how can you be sure that your efforts are reaching researchers? This panel discussion will consider newsletters as a form of íåmarketingí¬ for RA and RD services, as well as a means of building and maintaining a relationship with faculty. The discussion will explore ideas for developing a funding newsletter. The group will review topics including newsletter quality, digital life, peer-to-peer proofreading, creating an online archive, and the importance of soliciting and incorporating feedback from faculty and leadership. The discussion goal is to share ideas and best practices for disseminating funding opportunities to faculty and graduate students in an engaging way. All interested colleagues are encouraged to participate in the lively conversation during the Q&A session. |
Research Development |
| 3/25/2021 3:45 PM -to- 5:00 PM | So You Want to Work from Home... Katherine Ho Jennifer Ponting Intermediate While remote work used to be an occasional arrangement, for many universities remote work has now become full-time with most research administrators working from home during the pandemic. Some universities are even considering expanding their remote work program after the pandemic. This session will review what is needed for people to effectively work remotely, such as tools, resources, and customer service expectations. Specifically, the session will talk about strategies around short term and long term planning for a successful remote workforce. In addition, this session will address how to manage staff remotely í± what should managers do differently? What can managers continue doing as before? How do you monitor quality of performance and productivity? Is it really that different than managing someone in person? How do you continue development and training? Participants will learn about specific to put in place so staff can effectively work from anywhere. Participants will learn management practices for how to not only assess the performance of staff but also continue development and training in a remote environment. None |
Sponsored Research Administration |
| 3/25/2021 5:15 PM -to- 5:35 PM | Closing Ceremonies Rosemary Madnick Join NCURA Executive Director, Kathleen Larmett, NCURA 2021 President, Rosemary Madnick, and PRA Co-Chairs, Angela Wishon and Roger Wareham for a recap of fun moments from the 2021 PRA Conference. |
Keynote/Closing Ceremonies |